Earth Day Festival - Logistics to Finalize at 3/22 mtg
Set Up 0900 Labor: Booth people, Committee members & Mt Youth Challenge kids
Yet To Finalize:
- ALL
- Fun Run $5-dollar lunch tickets Team Review for Changes?
- Participant thank you lunch tickets, Team Review for Changes?
- Review and clarify where bins and drop off points are on Clean Up Map
- Mandy
- Street Closure ok from City H & W Committee?
- Fundraiser at Brew Pub? Theresa’s developing a relationship and will ask them to open at 2:00. She can check on Pint Nite if you haven’t?
- Sharon
- UMW tables - Chairs? Shes waiting for call back from UMW (need soon so we can reserve from DC if necessary)
- ED
- Are you able to pick up straw bales from Lakeland at 8:30 or does HS need to pay for delivery. Planning on 9:00 MYC to unload
- Leaf
- Finds Mo to ask to organize 1) a hospital cleanup team) 2 volunteers for servers, 3) Signs for drop offs, (if email isn’t right)
- Asks Brooke if she knows who we contact to get the campus kids with community service
- Asks Silo Meats for a round
- Follows up with McGinley and Koritas on the 8th
- Theresa
- Top of the Hill for a round or a raffle item
- Follows up with Sharon and Kelsie
- Bill
- New Beaverhead Honey owners to participate with a booth or a raffle item
Take Down: Ed, Bill, Leaf, TV, volunteers, ???
Food Report:
- Coffee and Hot Choc - Thru UMW or Barrettts - Leaf will Confirm with Cheri McCarthy first
- Starchware and biobased cups (Ibid)
- Koritas. BR pays $500 Student Senate check for $947 and we sell 5 tickets to cover any non-participants (working on beef donations to subsidize)
- Need to feed MYC before brew pub opens
Clean Up Logistics
Terra V has 2 rolls of compostable bags
Who will supply any regular bags in case we need them?
Barretts will have a supply of latex gloves for those who didn’t bring any.
Leaf asking Mo to make signs for trash drop off sites
Sandwich Boards who can get their hands on them – Kelsie, are there more than 2?
Red Recycle buckets for tin / aluminum cans Beav Recycle
Wash stations (Bill)
Porta Potties (Bill)
Entertainment
- We’ll use a music-speaker-music-speaker line up. Steve Ingram organizes and has equipment/speakers, Perf Auto has one exterior outlet, ok to use.
- Tom & Sheila – yes
- Kelly Weinacht – Mandy will ask
- Brent McCabe – Mandy will ask
- UMW choir – How many? Will do anthem, healing,
- Dillon Junior Fiddlers – They’re in! Contact Sandy James 683-9747 (Dillon house) for sound set up needs. Jeannie James if you can’t reach him 660-2304 Booking Agent Lisa Johnston 925-3712. Leaf confirmed with her Friday that we want them
- Bryce Burwick will set up 8 x 10 tent for band. Rain/Sun shield Don’t need sides except maybe backdrop.
Speakers
- Spruce yes
- Montana Wilderness Association yes
Booths
- Jim Hagenbarth. (table Leaf will ask if he wants to share with Beaverhead Conservation District and Beaverhead Watershed Committee, Megan Guy.
- Celene Beauchamp and watershed Com? “Yes in My Back Yard”
- USFS Salix, invertibrates
- Kara Maplethorp, Cent Vall Assn (James) , Plant Bombs!
- Beaverhead Recycling (petitions, local recycle info, ocean and plastic info,
- Grasshopper Ladies (how to reuse feed bags.
- Biology Club Pinecone feeders? (CVA has a bag of seed from last year)
- Beaverhead Trails (info and fun run)
Raffle Logistics
- Did Mandy Ask? Beaverhead Brewing Co. Fundraiser?
- We might be able to get another entity (like a bank) to donate $.50 – 1 m/pint]
- Check location with group on the 15th
Publicity.
- Send PSAs out Mid march.
- Potty Press for volunteers now.
- Ask Wendy if she can get us a couple Dillonite Flyers.
- TV will do radio spots at KDBM and DAWG, min 2, max=more
TV Budget $1,500.00
- $100 for SMAC tent
- $947 for food between Student Senate and Beaverhead Recycling = Koritas
- $Beaverhead Recycle covers eco eating gear (forks, cups)
- $100 for coffee/hot chocolate ??? Unless UMW provides with Containers (Leaf checking)
- $_____ Printing Costs
Beaverhead Recycling and Barrett Minerals
- $250 ish thank you add Barretts Minerals
- $500 food Beav Recycle
- $100ish biobased cutlery, plates, cups
TV for Raffle – Barretts Minerals
TRY TO GET HEAD COUNT OF EXPECTED PARTICIPANTS
